- SPECIAL CAPABILITIES FOR FINANCE
enables for financial function the following:
availability of financial indicators for financial and business management,
understandable to non financial managers, i.e. without accounting jargon
daily bookkeeping operations:
possibilities for analysis of business results, without programming.
shirtly explained in the text that follows.
of work in bookkeeping is minimized
punctuality of data is ensured
consistency of financial data is secured
business activities are booked in the same way and in the framework of
one financial system
complex organizations, uniqueness of chart of accounts and booking procedures
is ensured for all parts of the organization.
avaliable informationbase with
a complete set of relevant and uptodate financial information.
planning, i.e. making various plans and tracking these plans, using
financial models chosen by the user..
i.e. Pareto analysis - for accounts receivables, payables, costs
etc. Hence, information pn most important buyers, vendors, cost types etc.
models for standard indicators are offered but user could freely
define financial models for:
reporting without accounting jargon
support (profitability analysis, what if ..., why ..., what is required
could be made on any level of the organization. This
levels could be actual or assumed. Hence, balance for various groups of
organizational units inside organization could be obtained.
all reports could be obtained in any currency.
usage of the system enables
usage of the system in international business.
data entry control - summ of debit and credit for booking order is
continuously displayed, as well as saldo. This is used in two ways:
entry process, summ of debit, credit and saldo is continously displayed,
so that lack of balance could be immediately spotted, while entering data
order that has been entered but not yet booked, one could browse thru booking
items and watch change of summs of credit, debit and saldo. In that way
one could identify the item where inbalance ocured.
for data entry -
for various types of booking, the user could adjust the screen for data
enrty so that some data automaticaly appear on the screen, cursor goes
over some fields and stops on others. In that way, data entry is much more
efficient and punctual.
booking could be applied:
booking for up to 4 accounts, i.e. for one entry item automaticaly
are booked 4 more items
are booked sales invoices and VAT and ...
calculation of material transactions.
of sinchronization for material transactions and invoices in
general ledger. List of all unsinchronized items is obtained.
closing of open items - e.g.
for unspecified payments the user could determine what is to be closed.
Closing could be done automaticaly for all items for a given partner.
offering options for next operation in the booking process -
when the user starts booking it is not necessary to use the menu and think
what should be the next step. All the time TOMAS offers only those options
that are relevant. For example, when booking items for an order have been
entered, it is offered:
changing options, all parameters are automaticaly from one option to another,
so that user operations are easier and without errors.
list of booking items before booking is performed and/or
booking order in the general ledger ...
after that has been done one could get journal and/or
data entry for the next booking order.
payables and receivables are independent, but connected to general
ledger. This makes possible continous operations in the period of anual
multicurrency operations - foreign currency transactions are booked
in the same way as transactions with domestic currency.
information one gets from a single data set - booked items.
of data could be done in unlimited nr. of ways. In doing so, hierarchical
relations between parts of the organization could be freely chosen, i.e.
could be actual or supposed.
general ledgers - it is possible to have paralel ledgers, e.g. for
domestic and foreign use. In doing so, data entry is done just once for
both ledgers and reporting could be:
with different beginning of
the financial year
multilingual, i.e. in several
with various levels of balance
with various types of reporting.
defined reporting, withot additional programming (financial models
could be used), e.g.:
and loss statement
control of quality and quantity of accounting data -
quantities and consistency of data could be controled on the level of the
financial officer who has done bookkeeping.